RAMQ-Remunerated formation complémentaire

The Conférence des vice-doyens postdoctoraux (CVDFM) can consider several types of Ramq-remunerated extensions of training to be completed in Quebec, i.e. formation complémentaire, which must be approved at various levels, depending on the purpose.  They are:

1. Extensions due to failure at exams or for academic reasons (probation, repeat rotations acquisition of specific skills) or extensions of 6 months duration or less for recruitment purposes.  These can be approved by the Postgraduate Associate Dean directly and are reported to the CVDFM for information purposes.  
2. Extensions of one year for recruitment purposes, whether the future employer is a university hospital or a non-university hospital, and the extension required is to meet a need at their future place of employment.  Please note that the maximum length of RAMQ funding is one year. 
3. Extensions due to a change of program in order to meet the requirements of an outside organization or to complete a second residency (exception: the Clinician Investigator Program - CIP).  Trainees accepted into a third year Family Medicine Program (exception:  the Clinical Scholar Program - CSP) are exempt from the need to complete the formation complémentaire documents. 

4. Bursary from the Fonds de Recherche en Santé du Québec (FRSQ):  The PGME Office where training is to occur (for McGill via e-mail to pgofficer.med@mcgill.ca ) requires a copy of the award letter.  There is no need to complete the formation complémentaire form for trainees who have secured funding via this research stream.  Names are submitted to the CVDFM and the MSSS for information purposes.

For types 2 and 3, it is necessary for the trainee to complete a demande de formation complémentaire form (demande de formation complémentaire Word Format)  The instruction sheet (French only) describes the application process.  The trainee must complete all sections of the form, and obtain all required signatures.  True signatures are acceptable on a scanned or faxed document (original signature not required).  Please see below for further information.

Once completed, the trainee sends the signed scanned document via e-mail to pgofficer.med@mcgill.ca or via fax to 514-398-3595 or it can be dropped off at or mailed to the Postgrad Office, 3655 promenade Sir William Osler, Montreal, QC, H3G 1Y6. 

Formation complémentaire for recruitment purposes: 

Trainees being recruited by a non-university hospital: The form needs the signature of the Director of Professional Services (DPS) of the hospital recruiting or the letter of recruitment (complete the form up to section VIII).  Please ensure that there is a clear description of the content, site and dates of training.  The form must be accompanied by a firm letter of offer from the recruiting hospital. 

Trainees who are being recruited by a university hospital:  The form needs all signatures noted above.  Please ensure that there is a clear description of the content, site and dates of training.  The form must be accompanied by a firm letter of offer from the recruiting hospital.  For McGill, your name must also appear on the Faculty's Medical Manpower list.  In the case of a McGill recruitment, we will liaise with the Associate Dean for Inter-Hospital Affairs, who will sign on behalf of the Faculty of Medicine, once your recruitment is confirmed.  Once approved at the university level, the Postgraduate Associate Dean is able to present your case at a meeting of the CVDFM. 

Once approved by the CVDFM, the form will be submitted to the Ministry of Health (MSSS) for approval.  Upon receipt of the MSSS approval, the trainee and the program will be informed via e-mail by the host or recruiting university, as the case may be, and the trainee will then be in a position to apply for an extension (in the case of McGill) or admission to the host university. If refused or if further clarification is required, the trainee and program will also be informed via e-mail.

Formation complémentaire to meet the requirements of an outside organization (all Royal College programs, except the CIP; see below)

The process is exactly as for recruitment purposes, above, including the need for a firm letter of job offer from a Quebec hospital.   

Clinician Investigator Program (RCPSC) and Clinical Scholar Program (CFPC)

There are provincial quotas for these two research streams, which allow each Quebec faculty to approve these requests more rapidly, as long as a position is available.  To apply, the trainee completes the formation complémentaire form, signs it and obtains the signature of the appropriate Program Director.  The original signed form is then sent to the Associate Dean's office and the Word document via e-mail to pgofficer.med@mcgill.ca , who presents it to the CVDFM for approval.  Please note that this additional year of training usually occurs at the end of residency.  The trainee and the program are informed once approved by the CVDFM.

This page was last edited on 28 February, 2013