Foreign trainees must obtain a work permit before starting their
training at McGill University. This permit is issued for a period of
time equal to that of the Letter of Eligibility from the Collège des
médecins du Québec (CMQ), but not beyond the expiry date of the trainee’s passport, and must
be renewed as required. You may visit the
Citizenship and Immigration Canada (CIC) web site for further
A foreign trainee accepted into residency or fellowship is registered as
a medical resident with a work permit from CIC
which enables him to work in the McGill University hospital centers.
Should a trainee wish to pursue a Master’s or a Ph.D. program of study
while working as a medical resident, he is also required
to obtain a Study CAQ from Immigration Quebec and a Study Permit from
CIC. Information on this process can be obtained from the office of
International Student Services, Brown Student Services Building,
Suite 3215, telephone number 514-398-4349.
The immigration process for foreign physicians, who have been accepted
by the Associate Dean's Office in one of our programs, is as
follows. For new trainees, please read the following. For returning
form is not required since you will submit the McGill University’s
offer letter (on McGill letterhead), your sponsorship letter and
your CMQ Letter of Eligibility (LOE which replaces the Labour Market
Opinion) – these three documents are declarations of employment for
the Postgraduate Medical training at McGill University.
1. Foreign trainees who have entered
Canada as visitors cannot apply for a work permit and/or Temporary
Resident Visa from within Canada. They must leave Canada to submit a
work permit application to a
visa office at a Canadian embassy, high commission or consulate
abroad. Prior to submitting an application, it is best to contact the
visa office to see if it is necessary to fill out any additional forms
or provide any additional documents. The trainee should ensure that his
passport is valid for the duration of his training and that the necessary Temporary Resident Visa
(multiple entry) is obtained (please click here to check the
list of countries and territories whose citizens need a visa).
2. When the trainee has been accepted at
McGill, the CMQ application forms for a Letter of Eligibility and for a
Training Card must be completed and returned to the Postgraduate Medical
Education (PGME) office. PGME submits the application forms to the CMQ
on the trainee’s behalf. Please note that the Letter of Eligibility,
when issued, determines the length of the trainee’s stay in Quebec.
3. The trainee must provide
the following two documents with his/her work permit application, along
with any other required documents as per the Citizenship and Immigration
Canada checklist: Letter of
Eligibility and IMM 5802 form.
The Letter of
Eligibility is sent by the CMQ to the trainee via email as a PDF Adobe
The Offer of Employment (IMM 5802) form
completed by the PGME office is sent to the trainee by the PMGE office
via email as a PDF Adobe Acrobat attachment.
4. Applying for a work
permit from outside Canada:
The trainee contacts a
visa office to apply for a work permit (and if appropriate a
Temporary Resident Visa (multiple entry)). Consult the relevant visa
office Web site regarding accepted methods of submitting applications.
The trainee must download the appropriate
forms for an application for a work permit
(click Come to Canada temporarily
and then click Work in Canada) and submit these with the
required documents and payment of processing fee to the visa office
through which he is applying.
The visa office will require a copy of the
trainee’s McGill University, Faculty of Medicine letter of offer and
other relevant documents to open an immigration dossier.
As part of this
immigration application, the trainee must undergo a mandatory physical
medical examination by a
Physician. When the visa office receives the
trainee’s application for a work permit, the trainee is informed of his
file/dossier number and is provided with a list of designated doctors
(see link above) in his area who perform this mandatory exam. It can
take up to ten weeks for the visa office to receive the medical
clearance results and the work permit will not be issued without this
Please note that in Section “Details of
Intended Work in Canada” of the application form, for Question 1
“What type of work permit are you applying for?”, you should NOT select “Open Work Permit”
from the list of work permit types. You are applying for a regular
work permit. Therefore, you need to select “Exemption from Labour Market
Impact Assessment (LMIA)” from the list.
For Question 2 “Details of my prospective
employer” in the same section, the Name of Employer is "McGill
University" and the complete Address of Employer is:
Faculty of Medicine
3655 Promenade Sir-William-Osler
Montreal, Quebec H3G 1Y6
for a work permit from within Canada:
must download the appropriate
forms for an application for a work permit
(click Stay in Canada longer and
then click Worker) and submit these with the required
documents and payment of processing fee to Citizenship and Immigration
Canada - Case Processing Centre in Vegreville, Alberta, Canada.
Please note that in Section “Details of
Intended Work in Canada”, for Question 1 “What type of work permit
are you applying for?”, you should NOT select “Open Work Permit”
from the list of work permit types. You are applying for a regular work permit.
Therefore, you need to select “Exemption from Labour Market Impact
Assessment” from the list. Under "Other",
indicate that your employer is McGill University.
5. When the trainee arrives in Canada, he
needs to present the letter of approval, which he obtained from the visa
office, to the Canadian officer at the port of entry. A work permit
valid for the length of training (but not beyond the expiration date of the trainee’s
passport) will be issued to the trainee.
6. The trainee must send a legible copy
of his work permit to our office by email (PDF, JPG, or TIFF format) or
mail, or deliver a copy in person, in order to be fully registered and
to legally work in the hospital.
7. Information on the Quebec Provincial
Medical Insurance Plan (Quebec Medicare - RAMQ) can be found at
8. Information on obtaining a social
insurance card can be found at
Currently Registered Trainees
1. In order to renew his work permit, the
returning trainee first needs to hold a valid Letter of Eligibility. If
need be, PGME obtains a new Letter of Eligibility from the CMQ.
2. Four months prior
to the expiration date of his work permit, PGME sends instructions to
the trainee for renewal of the work permit, along with a copy of the
Letter of Eligibility and McGill University's job offer letter, via
email. The trainee needs to attach the two documents to his work permit
3. The forms
necessary to apply for a work permit and to pay fees are available on
the CIC Web site at
trainee submits the application electronically or by mail to the CIC Case
Processing Centre in Vegreville, Alberta, Canada, along with the
required documents for
the trainee and each member of the family. The trainee should keep the
post office/courier receipt or the online application confirmation as
proof that he applied for a work permit.
4. The returning trainee must make sure
that his name and birth date on his new work permit appears exactly as
they are written in his passport. He must send a legible copy of the
valid work permit to PGME by email (PDF, JPG, or TIFF format) or mail,
or he may deliver a copy in person, in order to be registered and to
continue to legally work in the hospital.
5. The trainee who needs to renew his
visa will have to send his passport out of the country to the Canadian
embassy or consulate of his choice. The two that are closest to Montreal
are Buffalo and New York City. Below is a link to the CIC website where
you will find the guide and forms necessary to apply for a Temporary
- CIC website:
- New York City Consulate:
- Buffalo Consulate:
When applying for a visa renewal the trainee
needs to print and attach to his visa application, a McGill University
Letter of Standing. To generate the Letter of Standing the trainee can
go to the Resident Only Site:
http://www.medicine.mcgill.ca/postgrad/residentsonly.htm and click
Login here through Banner "Sign In".
Please note that the trainee should apply
for a Multiple Entry visa which will allow him to enter Canada from any
country multiple times during the validity of the visa.
6. Trainees on a work permit who are also
registered in a second program must also hold a Study CAQ and Study
Permit. Information is available at:
page was last edited on
07 April, 2015