Applicant Information

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Applying Online: Once Accepted

I have been Accepted:  What are the next steps?

If you have been matched to McGill via a CaRMS match (PGY1, CFPC-ER, Medicine or Pediatric Specialties), please click HERE 

Welcome to McGill University! The next step is to fulfill the requirements outlined in your letter of offer.  The following links will provide you with the necessary forms.

McGill University Application Documents

If you are a Citizen of France:
An existing bilateral agreement between the French and Quebec governments allows French citizens to pay the Quebec rate of tuition.
Documents required: Valid French passport, work permit issued by Immigration Canada.  Students with dual nationality - French and other (except Canadian): please ensure that both valid passports are submitted along with the required documentation.  If this is not the case, McGill is not permitted to exempt you from international tuition fees.

To qualify you must complete the International Student Fee Exemption Form: http://www.mcgill.ca/files/student-records/IntExemptionFormveR.pdf

Please return the completed and signed form to our office either by email (PDF, JPG, or TIFF formats) by fax or by mail.
 

Immunization Record (To open form click here):  Your base hospital has asked McGill University to assist in collecting this important document.  Responsibility for interpreting the medical data resides with the hospital.  This form needs to be completed by all McGill Residents and Fellows yearly in order to be registered. To find out where you are based, please go to the Resident ONLY site to view your Virtual Training Card. Please note that this site will be available approximately a month before your start date.

Permanent Code Document: Legal documents we need from you.

Collège des médecins du Québec:

CMQ Eligibility:  Collège des Médecins du Québec - Eligibility Application

CMQ Training Card:  Collège des Médecins du Québec - Training Card

CMQ Fees: Table of fees

Base Hospital:

When all outstanding documents have been received by the Postgraduate Office you will be registered at McGill University.  This will prompt the base hospital to issue a contract to the trainee, which he/she will receive along with applicable insurance documents.  McGill graduates must be in good standing in order to be registered for residency training.  To be in good standing, a student must have fully paid their tuition fees and have no other types of holds on their registration.  For more information on registration please consult our Postgraduate Medical Education Registration Information section.

Trainees can only start working once they received a copy of their training card from the Collège des médecins du Québec, have submit a fully completed vaccination form to their base hospital and hold a valid work permit, in the case of foreign citizens.

Orientation Session from Middle-Eastern Trainees new to Canada

 

New CaRMS Residents to McGill - 2013-14 Academic Year

On behalf of the Associate Dean, welcome to Residency at McGill.

Several steps are left in order for you to be able to take up your residency position, and you should get started today! Here are the steps:

Step 1) Applying to McGill

Step 2) McGill Registration and Payment of Fees

Step 3) Completing the Immunization Record

Step 4) Applying to the Collège des médecins du Québec (CMQ) for a training card

Step 5) Hospital Contract and FMRQ (Union)

Step 6) Immigration (if applicable)

Step 1) Applying to McGill:

You must submit a McGill on-line application by May 5, 2013

  • If you have never attended McGill University, please select the following link to Online Application.
  • McGill Students (current or previous) must apply online by logging in via Minerva (then click "Applicant" under the Main Menu and then "Apply for Admission").

When applying online, under section “What are you applying for at McGill?”, the Application Type must be “Postgrad Med/Dent Education” (not Graduate).

As you have already been matched, we do not need reference letters. However, you still need to enter the names of your references in this section in order to proceed to the next section of the application.

For newcomers this will generate your McGill ID number.  Please keep this information, as you will require it in order to register at McGill. 

Please take due note of the McGill student email policy stating that any official McGill email sent to students will be addressed to their McGill Email Address. For more information on McGill email go to the following address and select Email and Calendaring, then select Email for Students: http://www.mcgill.ca/it/

 

***IMPORTANT*** DOCUMENTS THAT YOU NEED TO SEND BY EMAIL ATTACHMENT ASAP (or as soon as available) in an accepted format (only PDF or TIFF file formats are accepted):

1. A copy of your medical doctor diploma from medical school. 

2. For graduates of a medical school in the U.S.A., proof of successful completion of the USMLE (steps 1 and 2).

3. Completed and signed Permanent Code data form: http://www.mcgill.ca/files/legaldocuments/PCDataFormV7-Jan05.pdf
Ignore instructions on form regarding providing a document that has the permanent code pre-printed.

4. Proof of citizenship (if you are a Permanent resident or Canadian Citizen)
If you have provided the required legal document(s) to CARMS as per below, you do not need to resubmit them to our office.

Depending on your situation you are required to provide EITHER:

- a copy of your Canadian Birth Certificate;

OR     

- a copy of your Permanent Resident Card (copy of both sides of the card), OR, if not available, a copy of IMM 5292, IMM 1000 or IMM 5688;

OR     

- a copy of your Citizenship Card (copy of both sides of the card);

OR     

- a copy of your Canadian Passport (valid or expired), but only if you already have a permanent code (PERM code) issued by the Ministère de l’Éducation du Québec (MELS).

For more detail visit the Legal Documents page at http://www.mcgill.ca/legaldocuments/. 

For trainees requiring a work permit, see step 6.

Please forward all documents by email to the Program Coordinator who is responsible for your program: Program/coordinator list.


Failure to provide the required documents prior to your start date will compromise your ability to take up your residency position on time and be paid. 

Step 2) McGill Registration and Payment of Fees:

You will receive registration information by mid-May via your McGill e-mail address.  You will need to register on-line via Minerva between May 15 and June 15, each year.  Once registered, you will be able to obtain a McGill Student I.D. Card.

Presently, Medical Residents pay $700 per year, payable in full by October 30 each year, to McGill University for tuition and registration fees, as per the Collective Agreement. 

Billing is done electronically.  You therefore must ensure to use your McGill e-mail in order to receive your bill, pay your fees (via internet banking) and remain in good standing.  Trainees who are not in good standing after the deadline date will be de-registered and withdrawn from the hospital.  Please consult the E-Billing link for further information:  http://www.mcgill.ca/student-accounts/e-bill/.

Step 3) Immunization Record:

It is mandatory for all McGill Residents and Fellows to complete the Immunization Record yearly and return it to their base hospital before July 1st. To find out where you are based, please go to the Residents Only portal at http://www.medicine.mcgill.ca/postgrad/residentsonly.htm  and then click on Login here through Banner “Sign in” to view your virtual Training Card (NB: you will only be able to access the Residents Only portal after May 15).

Step 4) Collège des médecins du Québec (CMQ):

Trainees must obtain a training card from the CMQ in order to perform medical acts and be paid.  The training card application must be received before May 15, each year in order not to pay late fees. Please visit the CMQ web site for instructions: http://www.cmq.org/en/EtudiantsResidents/CartesStages.aspx

Please note that you cannot apply for a training card immediately.  In the spring the CMQ will send you an email with instructions for you to apply.

Step 5) Hospital Contract and FMRQ (Union)

You will receive directly from your base hospital the hospital contract and information on your insurance plans and other benefits.  You will be remunerated by Quebec Medicare.   

You will also become a member of the Fédération des médecins résidents du Québec.  Please consult their site regarding the Collective Agreement: http://www.fmrq.qc.ca/.

Step 6) Immigration (if applicable):

If you are not a Canadian citizen or permanent resident, please contact the Postgraduate Medical Education office at pgregistration.med@mcgill.ca.  We will assist you in obtaining a work permit from Citizenship and Immigration Canada (CIC).  This is a lengthy process and you cannot begin your residency until the Work Permit has been issued, so please do not delay your application.

In addition, if you are not a Canadian citizen or permanent resident, we kindly ask that you send our office a copy of your Valid Québec Medicare card (RAMQ). In addition, for the 3-month waiting period before the RAMQ card Medicare takes effect, we ask that you also provide proof of temporary coverage (example copy of private health insurance policy).

 

We hope that the above information will help you to step into your role as Medical Resident at McGill University starting July 1st. 

Please do not hesitate to contact the PGME Office should you require assistance.

Again, Welcome to McGill University!

 

 

This page was last edited on 22 May, 2013